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Rave Night Run Staff Information:
Pre-Event Conference Call*:
If you would like to learn more about what you will be doing at Rave Night Run, please be available for the optional staff conference call on Thursday, April 13th at 9pm. We will discuss key topics and details about event day and answer any questions during this call.
Thursday, April 13th 9pm.
Length: 10-20 minutes
Call: 832-583-6377
**The system will automatically call you at 9pm whether or not you opt to join the call. Just answer. No pin is needed to join.
Event Day Schedule:
Saturday, April 15th 2017
Fathom Staff:
8:00am – Sound Setup
9:00am – Sound Check
9:30am – Archway Set-up
10:00am – Archways On
10:00am – Tent Set-up
2:00pm – Materials Placed
3:30 – Lunch Break
All Staff / Vendors:
4:45pm – Staff arrive on site.
5:00pm – Staff Meeting
5:30pm – Vendors must be set-up.
5:30pm – Parking Begins
5:30pm – All Staff in Place
6:30pm – Checkin Begins
7:45pm – Parking Wrap up
7:49pm – *Sunset*
8:00pm – Run Begins
8:30pm – Afterparty Begins
8:50pm – ColorThrow!
10:30pm – Event Ends
What to Wear:
Something Cool.
Khaki Shorts & Sneakers.
Bright & Creative!
Bring a change of clothes.
Head Coordinators
See Last Year's Event:
Event Day Parking Location:
4835 Calhoun Rd
Houston, TX 77004
Staff Job Descriptions:
RAVE NIGHT RUN HOUSTON
SATURDAY, APRIL 15TH 2017
Pre-Event Conference Call:
If you would like to learn more about what you will be doing at Rave Night Run, please be available for the optional staff conference call on Thursday, April 13th at 9pm. We will discuss key topics and details about event day and answer any questions during this call.
Thursday, April 13th 9pm.
Length: 10-20 minutes
Call: 832-583-6377
**The system will automatically call you at 9pm whether or not you opt to join the call. Just answer. No pin is needed to join.
Head Coordinators
Event Day Schedule:
Saturday, April 15th 2017
Fathom Staff:
8:00am – Sound Setup
9:00am – Sound Check
9:30am – Archway Set-up
10:00am – Archways On
10:00am – Tent Set-up
2:00pm – Materials Placed
3:30 – Lunch Break
All Staff / Vendors:
4:45pm – Staff arrive on site.
5:00pm – Staff Meeting
5:30pm – Vendors must be set-up.
5:30pm – Parking Begins
5:30pm – All Staff in Place
6:30pm – Checkin Begins
7:45pm – Parking Wrap up
7:49pm – *Sunset*
8:00pm – Run Begins
8:30pm – Afterparty Begins
8:50pm – ColorThrow!
10:30pm – Event Ends
What to Wear:
Something Cool.
Shorts & Sneakers.
Bright & Creative!
Bring a change of clothes.
Event Day Parking Location:
4835 Calhoun Rd
Houston, TX 77004
Square Device Codes:
Solutions Coordinator #1
3S32DT7TMP6D
Solutions Coordinator #2:
S6HRAM35BV0P
Parking Coordinator:
9S1FW7TK5XR2
Merch Coordinator:
3VJPS42NYG3N
Concessions Coordinator:
0PQS9FF8T1E6
See Last Year's Event:
Staff Job Descriptions:
Parking & Shuttle Coordinators
**CRITICAL** Parking Coordinators MUST be on time, as they are the first staff to begin their tasks in preparation for volunteers to arrive. Parking Staff should be present and ready by 5:00pm. Volunteers will begin arriving at 5:30pm, leaving a very short window to get everything in place and ready!! As the Parking and Shuttle Coordinator, you will lead one of the most important logistical components at this event.
Your duty may include managing the shuttles, managing parking lot access, or directing traffic within our parking lots.
Check-In Solutions Coordinator
Solutions Check-In Coordinators have a critical role in our Registration & Check-in Process. The Solutions Desk is where participants go when they have a problem and need a solution.
When do people visit Solutions?
1. They want to register on event day.
2. They want to make a transfer.
3. They are not listed on a roster.
Registration & Check-in Coordinators are the friendly first impression at Rave Night Run. You’ll be based at our Registration and Check-in tent and greet Participants and Spectators as they arrive.
Check-in Coordinator
Registration & Check-in Coordinators are the friendly first impression at Rave Night Run. You’ll be based at our Registration and Check-in tent and greet Participants and Spectators as they arrive. This is a very important job at Rave Night Run, but also an easy and fun one!
At most events there are 8 lanes for entry, 7 of these are under your supervision. Most of the 7 lanes will be run by volunteer workers. You will make sure that all volunteers are properly trained and following the check-in protocol at each check-in gate.
Spectator Check-in Coordinator
Registration & Check-in Coordinators are the friendly first impression at Rave Night Run. You’ll be based at our Registration and Check-in tent and greet Participants and Spectators as they arrive. This is a very important job at Rave Night Run, but also an easy and fun one!
At most events there are 8 lanes for entry, 7 of these are under your supervision. Most of the 7 lanes will be run by volunteer workers. You will make sure that all volunteers are properly trained and following the check-in protocol at each check-in gate.
Volunteer Coordinator
As the Volunteer Coordinator, you will oversee all volunteers at this event. You will assist them with check-in, and then help place them around at the event priority.
ColorZone Coordinator
Color Zone Coordinators toss Glow Dust on our participants! As a Color Zone Coordinator, you’ll be in the center of all the action on the course at one of Color Zones. The primary focus of your job is to toss color on each participant as they go through your zone. Help encourage and cheer-on participants and make new friends!
When you arrive at Rave Night Run on event day, the the Event Director will discuss the schedule and supplies you will need for your color zone. Depending on which zone you are at, you may also have your own walkie-talkie. 🙂
Finish Line Coordinator
As the Finish Line Volunteer Coordinator, you’ll be in charge of the Finish line and related items that participants get when they cross the Finish. You’ll help hand out GlowDust and a bottled water to each participant. Beware, you might get a colorful hug or two. 😉
Trailer & Supplies Coordinator
As the trailer and Supplies Coordinator, you will oversee most supplies and consumable items. The Fathom trailer or the “Black Beast” is the #1 location for all miscellaneous supplies. Everything from tape to extension cords are here.
You will be responsible for limiting access to this area as there are many valuable items being stored here.You will also assist with Radio Check-Out and Check-in.
Merch Tent Coordinator
As the Merch Tent Coordinator, you will oversee the sales of Merchandise and Apparel at Rave Night Run. At each event, we have one 10×10 tent that we call the “Shirt Shack”. Here, participants can buy a variety of merchandise and apparel.
Concessions Coordinator
Concession Stand Coordinators manage food and beverages that are sold at Rave Night Run. You might be helping with food prep or at the concession window handling money.
FacePaint Tent Coordinator
As the FacePaint Coordinator, you’ll be in charge of the Face Painting Tent. Participants will hand you a ticket (available for purchase at the merch tent) and you’ll give them a Rave Night Run face paint style!
Starting Line Emcee
As the Starting Line Emcee, you will encourage and motivate participants near the Starting Line. You will be provided with a script, and a Mic or Megaphone.
You will work directly with Photographers and the Starting Line Effects Coordinator in an effort to produce a great experience for the guests, and one that also yields great photography and video.
VIP Tent Coordinator
As the Fathom VIP Private Tent Coordinator, you will oversee the hospitality tent and greet guests of the event.
At most events produced by Fathom, we invite special guests to come and enjoy the festivities. At Rave Night Run, our VIP tent offers a place for our guests to congregate, enjoy food, beverages, and interesting sights.
WE WILL SEE YOU IN
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